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DirectionsEmployee notices and handbook requirements
Some Minnesota labor laws require employers to provide written notice to employees about their rights. These notice requirements may apply at specific times, such as at hire or when an employee makes a request.
Some laws require handbook inclusion if a handbook is provided. Others require notice to employees but do not specifically require inclusion in a handbook.
These requirements are separate from workplace posting requirements. Learn more on the Workplace posters page.
Required employee notices
Type of notice, available languages |
Requirements |
Handbook inclusion |
|---|---|---|
|
Earned sick and safe time |
Timing: All employers must provide this notice to each of their employees by Jan. 1, 2024 or at the start of employment if employment starts after Jan. 1, 2024. Languages: The notice must be provided in English and the primary language of the employee if that is not English. Employers that have an employee handbook must include the notice in the handbook. Required as of: Jan. 1, 2024 |
Employers who have an employee handbook must include a notice in their handbook. |
| Employee wage notice English: Word | PDF Other languages |
Timing: All employers must provide this notice to each of their employees at the start of employment. Languages: The notice must be provided in English and any language requested by the employee. Required as of: July 1, 2019 |
Not required to be part of a handbook. |
| Nursing home holiday pay notice English |
Timing: Nursing home employers must post this notice: as conspicuously as posting a copy of the notice at each worksite where nursing home workers work and where the notice may be readily seen and reviewed by all nursing home workers working at the site; or by providing a paper or electronic copy of the notice to all nursing home workers and applicants for employment as a nursing home worker. Languages: The nursing home employer must provide the notice in the language requested by the nursing home worker. For assistance with translation, email the Nursing Home Workforce Standards Board at nhwsb.dli@state.mn.us. Required as of: Jan. 1, 2025 |
Not required to be part of a handbook. |
|
Nursing Mothers, Lactating Employees, and Pregnancy Accommodations |
Timing: All employers must provide this notice to each of their employees at the time of hire and when an employee makes an inquiry about or requests parental leave. Languages: The notice must be provided in English and the primary language of the employee if that is not English. Employers that have an employee handbook must include the notice in the handbook. Required as of: July 1, 2023 |
Employers who have an employee handbook must include a notice in their handbook. |
|
Paid Leave (standard) |
Timing: All employers without an approved equivalent Paid Leave plan must notify each employee directly about Paid Leave by Dec. 1, 2025, or within 30 days of hire, whichever is later. Languages: The notice must be provided in English or the primary language of the employee if that is not English. |
Not required to be part of a handbook. |
|
Paid Leave (equivalent plan) |
Timing: All employers who provide Paid Leave through an approved equivalent plan must notify each employee directly about Paid Leave by Dec. 1, 2025, or within 30 days of hire, whichever is later. Languages: The notice must be provided in English or the primary language of the employee if that is not English. |
Not required to be part of a handbook. |
|
Recruited Migrant Agricultural Worker Employment Statement |
Timing: All employers who recruit migrant agricultural workers must provide this employment statement to workers at the time they are recruited. Languages: The employment statement must be provided in English and Spanish or English and the worker’s preferred language if that is not English or Spanish. Required as of: Expanded requirements as of July 1, 2023 |
Not required to be part of a handbook. |
|
Safe Workplaces for Meat and Poultry Processing Workers notice |
Timing: All meat-processing employers (see definition at Minnesota Statutes 179.871, subd. 6) must provide written information and notifications to workers at least annually. Languages: The written information and notifications must be provided in the worker’s language of fluency. Required as of: Jan. 1, 2024 |
Not required to be part of a handbook. |
|
Packinghouse Workers Bill of Rights explanation form |
Timing: All meatpacking and poultry processing employers must provide this explanation to their employees at the start of employment. Languages: The explanation must be provided in the employee’s native language. Required as of: July 1, 2023 |
Not required to be part of a handbook. |
| Packinghouse Workers Bill of Rights explanation form and employee wage notice form (combined) English Amharic Bosnian Karen Khmer Oromo Russian Somali Spanish Vietnamese |
This form is designed for employers within the meatpacking and poultry processing industries who opt to utilize it. Required as of: July 1, 2019, and July 1, 2023 |
Not required to be part of a handbook. |
|
Recruited meatpacking and poultry processing worker disclosure |
Timing: All employers who recruit meatpacking and poultry processing workers must provide this disclosure to workers at the time they are recruited. Languages: The disclosure must be provided in English and Spanish, or English and the worker’s preferred language if that is not English or Spanish. Required as of: Expanded requirements as of July 1, 2023 |
Not required to be part of a handbook. |
| Wage Disclosure Protection English |
Timing: Employers who have an employee handbook must include a notice in their handbook. Languages: No additional language requirement. Required as of: Aug. 1, 2014 |
Employers who have an employee handbook must include a notice in their handbook. |